Feltex is looking for an experienced Office Administrator to join its Trim Business Unit in Durban, KwaZulu-Natal. This is a permanent position within the Finance Department, offering an opportunity for someone with an administration-related diploma and previous office support experience in a manufacturing environment.
The successful candidate will provide administrative and secretarial support across the business unit, with responsibilities ranging from executive diary management and travel arrangements to finance administration, reporting, document management and office coordination.
Applications for the position close on 19 August 2026, so candidates who meet the requirements should take time to review the vacancy and prepare an application that clearly reflects their relevant experience. Please refer to section 10 below to apply.
Table of Contents
1. Office Administrator Vacancy Overview
The Office Administrator vacancy is based at the Feltex Trim Head Office in Durban and forms part of the company’s Finance Department.
Here are the main details:
Job Title: Office Administrator
Division: Feltex
Business Unit: Trim
Department: Finance
Location: Durban, KwaZulu-Natal
Site: Trim Head Office
Job Type: Permanent
Minimum Education Level: Diploma / Advanced Certificate
Reference Number: FEL260811-6
Closing Date: 19 August 2026
This is an experienced administrative position rather than an entry-level opportunity. Feltex is specifically looking for someone who can support both the Executive Manager and the wider Trim Business Unit.
2. What the Office Administrator Role Involves
The main purpose of the position is to provide effective administrative and secretarial support while helping ensure the department operates efficiently.
An Office Administrator in this environment will need to manage several responsibilities at the same time.
On one day, this could involve coordinating meetings and preparing reports, while other tasks may include arranging employee travel, processing documents, updating departmental records or dealing with an external stakeholder.
Organisation and the ability to prioritise work will therefore be important.
The role also involves handling potentially confidential business information, making professionalism and careful document management essential.
3. Minimum Qualifications and Experience
Candidates should pay close attention to the minimum requirements listed for this vacancy.
Feltex requires:
- Matric/Grade 12 Certificate
- Diploma in Business Administration, Office Administration, Secretarial Studies or a related field
- Three to five years’ experience in an administrative or office support role within a manufacturing environment
- Finance administration experience
The manufacturing experience requirement is worth noting. Candidates should clearly identify this experience on their CV rather than relying on a recruiter to determine whether a previous employer operated within manufacturing.
Finance administration is also specifically required. Applicants with relevant experience should include the financial administrative duties they have performed rather than simply listing “finance administration” as a skill.
4. Supporting the Executive Manager
A significant part of the Office Administrator role involves supporting the Executive Manager.
The successful candidate will manage the manager’s calendar, appointments and meeting schedule.
Other responsibilities include preparing routine correspondence, presentations, reports and meeting documents.
The administrator will also assist the Executive Manager with bringing plant reports together into a single document, helping support alignment across plant activities.
Meeting-related responsibilities include:
- Coordinating meetings and appointments.
- Booking venues.
- Arranging catering where necessary.
- Taking minutes during certain meetings.
- Distributing action items.
- Following up on outstanding actions and commitments.
This requires someone who can work accurately while keeping track of deadlines and multiple stakeholders.
5. Office and Business Unit Administration
Beyond executive support, the successful candidate will provide broader administrative assistance to the Trim Business Unit management team.
This includes helping compile weekly and monthly reports and supporting departmental communication and document distribution.
Day-to-day office responsibilities include:
- Ordering stationery and monitoring consumable stock.
- Managing boardroom bookings.
- Coordinating office maintenance requests.
- Managing meeting facilities.
- Maintaining filing systems and administrative records.
- Supporting departmental events and workshops.
- Assisting with conferences and team functions.
You will also need to ensure administrative activities comply with company policies and procedures.
6. Travel, Meetings and Events
Travel coordination is another substantial part of this position.
The successful candidate will arrange local travel for the Executive Manager and other employees when required.
This can include:
- Flights
- Accommodation
- Vehicle hire
- Transfers
- Travel requisitions
- Travel expense claims
The administrator will also coordinate visitor arrangements and meeting logistics.
Experience arranging business travel could therefore be particularly useful, as these bookings often require careful coordination of schedules, accommodation and transport.
7. Data and Document Management
Good administration depends heavily on accurate information.
The Office Administrator will capture, update and maintain departmental databases and records while ensuring information remains accurate and confidential.
Responsibilities include monitoring document retention and archiving requirements and assisting with operational documents, presentations and reports.
Attention to detail becomes especially important here.
An incorrectly captured record, outdated document or missing report can affect other people within the business, so the successful candidate needs to maintain reliable administrative systems.
Confidentiality is equally important because the employee may have access to information that should only be shared with authorised individuals.
8. Communication and Stakeholder Support
For this role will often be one of the first people internal and external stakeholders interact with when contacting or visiting the business unit.
Professional communication is therefore an important part of the job.
The employee will need to respond to enquiries appropriately and liaise with different internal departments to help business operations run smoothly.
Good communication does not simply mean answering calls or emails. It also involves understanding who needs particular information, following up when necessary and ensuring requests reach the correct person or department.
9. Skills That Could Help You Succeed
Based on the responsibilities of the position, candidates should be comfortable managing several administrative tasks simultaneously.
Useful abilities include:
- Strong organisational skills.
- Professional written and verbal communication.
- Diary and calendar management.
- Report preparation.
- Meeting coordination and minute-taking.
- Business travel arrangements.
- Record and document management.
- Finance administration.
- Maintaining confidentiality.
- Prioritising tasks and following up on deadlines.
- Working effectively with managers and different departments.
Candidates should focus on demonstrating these abilities through examples of their previous work rather than simply listing generic administrative skills.
10. How to Apply
Candidates interested in the vacancy should submit their applications through the employer’s official recruitment platform.
The Official Application Portal: Apply Here
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When searching for the vacancy, use these details to identify the correct advertisement:
Position: Office Administrator
Reference Number: FEL260811-6
Location: Durban, KwaZulu-Natal
Closing Date: 19 August 2026
Read the complete job advertisement before submitting your information and make sure your application is completed before the stated closing date.
11. Tips Before Applying
Before submitting your CV, compare it directly with the vacancy requirements.
Make sure your application clearly shows:
- Your Matric/Grade 12 qualification.
- Your relevant diploma.
- Your three to five years of administrative experience.
- Your experience within a manufacturing environment.
- Your finance administration experience.
- Any executive or management support experience.
- Report preparation and document-management experience.
- Meeting and travel coordination responsibilities.
If you have handled diaries, travel bookings, meeting minutes, expense claims, confidential records or departmental reports, consider mentioning these responsibilities clearly.
Avoid exaggerating your experience to match the advertisement. Recruiters should be able to see exactly where your existing experience overlaps with the requirements.
And remember when reviewing vacancies generally: “preferred,” “desired,” or “advantageous” does not mean required. If you meet the essential requirements, apply.
For this particular vacancy, however, the qualifications and experience above are presented by Feltex under its minimum requirements, so candidates should assess them accordingly.
12. Final Thoughts
The Feltex Office Administrator vacancy provides a permanent opportunity in Durban for an experienced administrative professional who has worked within a manufacturing environment.
It is a varied position covering executive support, finance administration, meetings, travel arrangements, reporting, records, office operations and stakeholder communication.
Candidates with Grade 12, an appropriate administration-related diploma, three to five years of relevant manufacturing administration experience and finance administration experience should consider reviewing the full vacancy and applying before 19 August 2026.
A well-tailored CV will be particularly important. Rather than describing yourself simply as an administrator, show how your previous responsibilities connect directly with the work Feltex needs this Office Administrator to perform.
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