The Stores Administrator opportunity at a luxury safari lodge in Sabi Sands offers more than a traditional administration role. This permanent live-in position provides an opportunity to work in one of South Africa’s most sought-after wildlife destinations while supporting the purchasing and procurement operations of a luxury hospitality business.
For professionals who enjoy organisation, stock management, procurement, and attention to detail, this role offers the chance to build valuable experience in a unique working environment. Along with a competitive benefits package, successful candidates will become part of a team committed to delivering exceptional guest experiences behind the scenes.
If you’re looking for a role that combines administration, logistics, and hospitality within an iconic safari destination, here are ten important things to know before applying.
Table of Contents
1. Job Overview
A luxury safari lodge in Sabi Sands is currently recruiting a Stores Administrator to support its purchasing and procurement department.
The successful candidate will work closely with the Purchasing and Procurement Manager while ensuring purchasing processes, supplier administration, inventory management, and stock control are completed accurately and efficiently.
This is a permanent live-in position, making it ideal for someone who enjoys structured work and is comfortable living in a remote bush environment.
Some of the key details include:
- Position: Stores Administrator
- Location: Sabi Sands, South Africa
- Employment Type: Permanent
- Monthly Salary: R9,000
- Live-in position with furnished accommodation
2. Why This Stores Administrator Opportunity Stands Out
Many administration roles are based in busy city offices, but this Stores Administrator opportunity offers something quite different.
Working within a luxury safari lodge means you’ll play an important role in supporting day-to-day lodge operations while enjoying a unique natural environment. Every purchase, stock order, and supplier delivery contributes to ensuring guests receive the high standard of service expected from a world-class safari destination.
Some of the reasons this opportunity stands out include:
- Permanent employment within the hospitality industry.
- Live-in accommodation provided.
- Valuable procurement and inventory management experience.
- Exposure to luxury lodge operations.
- Competitive employee benefits beyond the monthly salary.
- The opportunity to work in one of South Africa’s most respected safari destinations.
For professionals who enjoy structured administrative work while being surrounded by nature, this position offers an uncommon career opportunity.
3. Salary and Employee Benefits
In addition to the monthly salary of R9,000, the successful Stores Administrator will receive a number of attractive employment benefits.
These include:
- Furnished live-in accommodation.
- Food allowance of R2,614 per month, paid in addition to the monthly salary.
- Medical aid with a 50% company contribution after successfully completing the three-month probation period.
- Pension fund with a 50% company contribution after probation.
- A share of guest gratuities.
- A company revenue gratuity.
- Twenty complimentary bed nights each year for family and friends from 2027.
- A leave cycle of four weeks on duty followed by two weeks off.
When viewed as a complete package, these benefits add considerable value beyond the advertised salary.
4. Minimum Requirements
To be considered for this Stores Administrator position, applicants should have previous experience within purchasing, procurement, or stores administration.
The employer is preferably looking for candidates who have:
- Around three years of purchasing or procurement experience (preferably).
- Strong Microsoft Office skills, including Excel, Word, Outlook, and PowerPoint.
- Experience using Sage X3 or HMS Infor, which would be an advantage.
- Excellent written and spoken English.
- Strong organisational and planning abilities.
- High levels of accuracy and attention to detail.
- The ability to prioritise work effectively under pressure.
- Good interpersonal skills and the ability to work with colleagues from different cultural backgrounds.
Please remember: When recruiters use terms such as “preferably” or “advantageous”, it means those qualifications or skills are desirable, but they are not mandatory. You may still be a strong candidate, so don’t let these preferred criteria discourage you from applying.
Applicants should also have realistic expectations about living and working in a remote bush environment.
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5. What Your Daily Responsibilities Will Include
The Stores Administrator plays an important role in ensuring that purchasing and inventory systems operate efficiently throughout the lodge.
Daily responsibilities include several key areas.
Supporting Procurement Operations
You’ll provide daily support to the Purchasing and Procurement Manager and offer full leave cover when required.
This includes:
- Placing supplier orders.
- Managing purchasing administration.
- Supporting procurement activities.
Managing Inventory and Stock
Stock management forms a significant part of the role.
Responsibilities include:
- Conducting preliminary stock counts.
- Placing orders for lodge stores.
- Supporting monthly stock takes.
- Investigating stock variances when necessary.
Processing Supplier Documentation
The role also involves maintaining accurate procurement records by:
- Raising purchase orders.
- Processing supplier invoices.
- Reconciling supplier statements.
- Capturing requisitions and daily purchasing information.
Receiving Deliveries
You’ll assist with receiving deliveries by checking:
- Product quantities.
- Pricing accuracy.
- Product quality.
- Expiry dates.
- Health and safety requirements.
Where shortages or damaged goods are identified, suppliers must be notified promptly.
Maintaining Financial Records
Additional administrative responsibilities include:
- Processing payments.
- Daily cash-ups.
- Petty cash reconciliation.
- Maintaining audit-ready procurement documentation.
These responsibilities require someone who enjoys structured processes and consistently produces accurate work.
6. Skills That Can Help You Succeed
Success as a Stores Administrator depends on both technical ability and personal qualities.
The employer is looking for someone who demonstrates:
- Excellent organisational skills.
- Strong attention to detail.
- Good planning abilities.
- Flexibility.
- Accountability.
- Professional communication.
- Patience.
- A willingness to assist wherever needed.
- Pride in producing accurate work.
- The ability to remain calm under pressure.
These qualities help ensure purchasing processes remain efficient while supporting the wider lodge operation.
7. What It’s Like Living and Working in Sabi Sands
One of the most distinctive aspects of this Stores Administrator role is its location.
Unlike many administrative jobs, this position is based at a remote luxury safari lodge in the renowned Sabi Sands reserve.
Living on-site allows employees to become part of a close-knit hospitality team while enjoying an environment surrounded by nature and wildlife.
However, applicants should carefully consider the lifestyle before applying.
Important points to remember include:
- Furnished accommodation is provided.
- Employees follow the lodge’s operational work schedule.
- Personal transport, or arrangements to travel to the lodge, remain the employee’s responsibility.
- Cats and dogs cannot be accommodated on-site.
For individuals who appreciate quieter surroundings and enjoy the hospitality industry, this lifestyle can be particularly rewarding.
8. Who Should Apply?
This Stores Administrator opportunity may suit individuals who:
- Have experience in purchasing or procurement.
- Enjoy administrative and inventory management work.
- Work accurately and pay close attention to detail.
- Are confident using Microsoft Office.
- Can prioritise tasks effectively.
- Enjoy structured work environments.
- Are comfortable living in a remote location.
- Want to build a long-term career within the hospitality sector.
Candidates who enjoy supporting operations behind the scenes while contributing to excellent guest experiences are likely to find this role fulfilling.
9. How to Apply
Interested candidates should submit their applications through the recruitment process managed by Wild Dreams Hospitality. Apply Here
Before applying, it is recommended that you:
- Update your CV with your latest employment history.
- Prepare copies of your qualifications.
- Highlight your procurement, purchasing, or stores administration experience.
- Mention any experience using Sage X3 or similar procurement software.
- Ensure your contact information is accurate and up-to-date.
Applicants should also carefully review the job requirements to ensure they understand the live-in nature of the role and the expectations of working within a remote safari lodge.
10. Final Thoughts
The Stores Administrator position in Sabi Sands offers an excellent opportunity for organised professionals who enjoy procurement, stock control, and administrative work within the hospitality industry. Alongside a competitive salary, employees benefit from furnished accommodation, a monthly food allowance, medical aid and pension contributions, gratuities, and a structured leave cycle.
For candidates who are detail-oriented, enjoy maintaining organised systems, and are excited by the prospect of living and working in one of South Africa’s premier safari destinations, this permanent position offers the chance to build valuable procurement experience while supporting the smooth operation of a luxury lodge.
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